Board of Trustees
(July 1, 2011 - June 30, 2012)

Chair
Libby Berry

Treasurer
E. Penny Carter

Members
Virginia McCabe
Mary Jo Krufka
Elizabeth J. Walker
Ellen Wandrei

Meeting Schedule

All meetings held at the Bedford Central Library unless otherwise noted.

July 5, 2011
7:00 pm
at the Big Island Library

August 2, 2011
7:00 pm - cancelled

September 6, 2011
7:00 pm - cancelled

October 4, 2011
7:00 pm

November 1, 2011
7:00 pm

December 6, 2011
7:00 pm

January 3, 2012
7:00 pm

February 7, 2012
7:00 pm

March 6, 2012
7:00 pm

April 3, 2012
7:00 pm

May 1, 2012
7:00 pm

June 5, 2012
7:00 pm

Note: All meetings are open to the public. If you wish to address the Library Board during the "Public Comment" portion of the meeting, contact the Library Director at (540) 586-8911 x. 1112. Any requests "must be received by 5:00 p.m. on the Friday preceding the board meeting."

Bedford Public Library System
Board of Trustees Meeting Minutes
Bedford Central Library
December 6, 2011

Board members present: Mary Jo Krufka, Ellen Wandrei, Lib Walker, Libby Berry, Ginny McCabe, and Penny Carter

Others attending: Peggy Bias, Library Director

Libby called the meeting to order at 7:05pm.

There were no additions to the agenda. Ellen moved the agenda be approved as presented, Mary Jo seconded. All approved.

Libby asked if there were any corrections to the minutes of the November 1st meeting. There were no corrections. Ellen moved that the minutes be approved as presented; Ginny seconded. All approved.

No public comments.

Board Chair:
Recommendation for vacancy on the Foundation Board:
The Library Board discussed the Bylaws requirements for members of the Foundation Board. Penny moved that Jim Messier be reappointed to the Board Ellen seconded, all approved. In addition, Ellen moved that Virginia McCabe be appointed to fill Annis McCabe's vacant position, Penny seconded, all approved.

Director's Report:
TLC Catalog Merge:
The merge of the databases into one has been completed and is working well and seems to be operating smoothly. Peggy mentioned that there had been a snafu with the data collection in which the Bedford Library was receiving credit for all the circulation, but that has now been adjusted to reflect an account of circulation statistics.

Regional Library Consultants Study:
Dominion Associates has been awarded the contract to study the feasibility of cooperative efforts by the three libraries involved in the study: Bedford, Campbell County and Lynchburg. The consultant will be meeting with library directors and relevant government officials within the next few months. The library directors are accumulating data that has been requested by the consultant. A copy of the contract was distributed to the Board Members.

Technology:
Equipment has been installed at Bedford Central and the collection is in the process of being tagged. February is still the target date to begin using the self checkout system.

Budget Request due to County on December 16: Staff is working on a budget request with consideration given to an increase in VRS and Group Insurance rates as well as current and anticipated library programs. It is expected that the budget from the state library will be reduced.

Cooperation with Bedford County Parks & Recreation: Staff from Parks & Recreation is meeting with Library staff in a joint effort to plan, carry-out and publicize programs to best meet the needs of the public.

Cafe at the Moneta/SML Library: The cafe is open and seems to be a positive addition to the services at the Library.

Financial Report:
The Library Board reviewed the financial reports. Copies of the FY11 audit were distributed to the members.

Ellen asked about the over-expenditure in the Skilled Services line. Peggy explained this was the section to which fees from Unique Management were coded, but since it also included other expenses, she would have to look up more complete info. Libby inquired about an over-expenditure in Electronic Equipment and Peggy explained that this line contained the expenses for RFID checkout equipment.

Peggy explained that there was a call from the state library communicating that local funds were being reverted resulting in a $10,209 reduction that would be reflected in the last two quarters of the library's state funds. Susan Crawford, Fiscal Management, indicated that the County will be providing the difference and that we won't incur the loss.

Penny moved that the meeting be adjourned and Mary Jo seconded. All agreed.

Meeting adjourned at 7:40pm.