Board of Trustees
(July 1, 2012 - June 30, 2013)

Chair
Libby Berry

Treasurer
E. Penny Carter

Members
Virginia McCabe
Mary Jo Krufka
Elizabeth J. Walker
Ellen Wandrei

Meeting Schedule

All meetings held at the Bedford Central Library unless otherwise noted.

July 5, 2011
7:00 pm
at the Big Island Library

August 2, 2011
7:00 pm - cancelled

September 6, 2011
7:00 pm - cancelled

October 4, 2011
7:00 pm

November 1, 2011
7:00 pm

December 6, 2011
7:00 pm

January 3, 2012
7:00 pm

February 7, 2012
7:00 pm

March 6, 2012
7:00 pm

April 3, 2012
canceled

May 1, 2012
7:00 pm

June 5, 2012
7:00 pm

Note: All meetings are open to the public. If you wish to address the Library Board during the "Public Comment" portion of the meeting, contact the Library Director at (540) 586-8911 x. 1112. Any requests "must be received by 5:00 p.m. on the Friday preceding the board meeting."

Bedford Public Library System
Board of Trustees Meeting Minutes
Bedford Central Library

May 1, 2012

Board members present: Mary Jo Krufka, Ellen Wandrei, Lib Walker, Libby Berry, Ginny McCabe, and Penny Carter

Others attending: Peggy Bias, Library Director

Libby called the meeting to order at 7:08pm.

There were no additions to the agenda. Penny moved the agenda be approved as presented, Ginny seconded. All approved.

Libby asked if there were any corrections to the minutes of the March 6th meeting (April meeting was canceled). There were no corrections. Penny moved that the minutes be approved as presented; Lib Walker seconded. All approved.

No public comments.

Board Chair:
Libby reported that since the City of Bedford is projected to revert to Town status within a year, Peggy had brought up the possibility of extending the Board appointment terms for Mary Jo and herself. Peggy had learned from Penny that there is a precedent for term extension that occurred during the time in which the county libraries were being built; it was felt that there was a need for continuity throughout the project and a member or members were asked to remain on the board longer than originally appointed. Since the current situation may result in significant structural change to the operations of the library, Peggy felt it would be helpful to have experienced Board members in place. In addition, the Regional Library study is nearing completion and having experienced Board members would be helpful in considering the results of that report.

The Library Board members discussed the former and current situations and agreed that leading the library through this current situation would be accomplished more effectively by experienced Board members. Penny moved that the Library Board recommend that Libby Berry be reappointed for an additional 4 year term. Ellen seconded, all approved. Penny moved that the Library Board recommended that Mary Jo Krufka be reappointed to an additional 4 year term. Ginny McCabe seconded, all approved.

Director's Report:

Regional Library Consultants Study:
Peggy reported that the Regional Library Consultants report, Public Libraries' Opportunities Analysis; a study of three public libraries for Region 2000 Local Government Council, was completed and had been distributed to the administrators or managers of each jurisdiction, the Chair of the Bedford Public Library System's Board, and to the three library directors. The administrators of manager and library directors, along with the Chair of the BPLS Board, will be meeting on May 15th to hear a presentation on the findings. Peggy gave a brief overview of the report.

Technology:
The RFID self-checkout is working well and is widely accepted by library patrons.

Buildings and Courier Vehicle: Peggy reported on current building maintenance projects and on projects planned for the near future. In addition, she made the Board aware that the courier van has 168,462 miles on it and has had some significant repair work. She indicated that Ivan Kirby, the Maintenance Coordinator, has expressed the need to consider the purchase of a vehicle that would be more dependable. He indicated that although we were able to work with the County garage on vehicle repairs and take advantage of cost savings, the vehicle was getting old and less dependable. The van is currently used for delivery of materials to all six locations and transports those materials between all system libraries, as well as, materials borrowed from Campbell County Library. The Board members discussed the possibility of replacing the van utilizing the Vehicle Replacement Fund account. The members indicated that Ivan should look into the purchase of a new vehicle and report to them at the June meeting.

Programming: Each library has had a Meet & Greet with varying success. The Moneta/SML Library had outstanding participation. Summer Reading Program is expected to have heavy participation again this year. The efforts that go into this program have an impact on students reading skills during the school year. The Library expects to be involved in an effort to coordinate programming along with Parks & Recreation, Extension Service and other organizations through regular meetings to share ideas and resources.

Campbell County Library Staff Visit: Peggy reported on the planned visit.

State Budget: Peggy reported on the current status of the state budget as related to State grants-in-aid.

Financial Report:
The Library Board reviewed the financial reports. Ginny had questions about the Telecommunications line of the budget and noted that we would likely overspend the budget in that area.

Mary Jo moved that the meeting be adjourned and Ellen seconded. All agreed.

Meeting adjourned at 8:57pm.