- Emergency – procedures regarding safety & security during emergency/hazardous situations
- Free Handout Materials
- Friends of the Library Groups
- Gifts – policy regarding gifts and donations in support of the library system
- Inclement Weather/Emergency Closing
- Information Technology
- Lost/Damaged Materials
- Lost/Found Items
- Meeting Rooms
- Public Bulletin Boards – describes criteria for displaying materials on public service bulletin boards
- Public Comments at Board Meetings
- Public Internet Use
- Safe Child Policy
- Security Camera Policy
- Social Media Policy
- Telephone Calls for Library Patrons
Acceptable Use Policy
Bedford Public Library System Policy
Subject: Appropriate Library Use Policy
Category: Patron Conduct Policies
The Bedford Public Library is supported by the taxes of the people of Bedford County and the Commonwealth of Virginia who expect each of our facilities to be clean, comfortable, and safe places for selecting materials, reading, researching, studying, writing, and attending Library or community sponsored programs and meetings. To this end, the Library is responsible for establishing rules of conduct to protect the rights and safety of Library patrons, volunteers, and staff, as well as for preserving and protecting the Library’s materials, equipment, facilities, and grounds.
The children’s area is reserved for use by children, their parents or guardians, and adults interested in children’s literature. The young adults area is reserved for young adults; those who accompany them, and other patrons using young adult materials.
Enforcement of these rules will be conducted in a fair and reasonable manner. Library staff and/or law enforcement personnel will intervene to stop prohibited activities and/or behaviors. Failure to comply with the Library’s established rules, regulations, and policies could result in removal from the premises and expulsion from the Library for a period of one day to one year, or in arrest or prosecution. Violations could also result in the restriction and/or termination of Library privileges, including the use of Library computers and other equipment. Expulsion for more than one week may be appealed in writing to the Director.
All adults, teens, and children who come into the library.
To provide for the comfort and safety of patrons, volunteers, and staff, as well as the protection of Library property.
The following actions are examples of conduct not allowed on Library property and will result in appropriate actions (as defined above) being taken by library staff and/or law enforcement personnel:
• Engaging in any activity in violation of Federal, State, local or other applicable law, or Library policy.
• Being under the influence of alcohol/illegal drugs and selling, using, or possessing alcohol/illegal drugs.
• Verbally or physically threatening or harassing other patrons, volunteers, or staff, including stalking, staring, lurking, offensive touching, and obscene acts such as sex acts and indecent exposure.
• Soliciting or conducting surveys/petitions not authorized by the Library.
• Stealing, damaging, altering, or inappropriate use of Library property in Library facilities or on Library grounds, including computer hardware and software, printers, copiers, phones, and other equipment.
• Trespassing in nonpublic areas, being in the Library without permission of an authorized Library employee before or after Library operating hours, or camping on Library grounds.
• Fighting or challenging to fight, running, pushing, shoving, or throwing things.
• Creating disruptive noises such as loud talking, screaming, or banging on computer keyboards.
• Gambling and group activities which are disruptive to the Library environment.
• Using audible devices without headphones or with headphones set at a volume that disturbs others. Using cell phones, pagers, and other communication devices in a manner that disturbs others.
• Using restrooms for bathing or shampooing, doing laundry, or changing clothes.
• Smoking, chewing, e-cigarette use and tobacco product use.
• Entering the Library barefooted, without a shirt, with offensive body odor or personal hygiene, or being otherwise attired so as to be disruptive to the Library environment.
• Consuming food or beverages in public areas of the Library, including restrooms (except for beverages in closed containers, drinking fountain use, baby bottles, nursing or in locations where use is authorized such as Café areas, and at authorized events).
• Bringing in garbage, articles with a foul odor, or articles which, alone or in their aggregate, impede the use of the library by other users.
• Using wheeled devices in Library property or on Library grounds, except in designated areas, including skateboarding, roller-skating, bicycling, scooters, and shopping carts (exceptions i.e. wheelchairs, walkers, and strollers).
• Lying down or sleeping in the restrooms or on any floor, couch, table, or seat in the Library, and by blocking aisles, exits, or entrances by sitting or lying down in them.
• Neglecting to provide proper supervision of children. See Safe Child Policy.
• Bringing pets or animals, other than service animals necessary for disabilities, into the Library, except as authorized by the Director.
All bags and other articles are subject to inspection by security and other authorized personnel. The Library reserves the right to limit the size and number of items brought into the Library.
Revised and approved by the Bedford Public Library System Board of Trustees November 2013.
Bedford Public Library System Policy
Subject: Circulation – Loan Periods, Renewals, Fines, Fees, Interlibrary Loan, Registration
Category: Circulation and Information Services Policies
The Bedford Public Library System protects each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.
Residents of Bedford County who have obtained a library card may borrow Bedford Public Library System (BPLS) materials; e-readers are available for loan to adult BPLS patrons.
The BPLS has entered into a reciprocal agreement with the Campbell County and the Lynchburg Public Library Systems to share collections (with some minor exceptions). To facilitate the sharing process each of the systems will grant library privileges to patrons who have a card in good standing in any of the three systems.
Borrowers will abide by the policies and procedures of the library system whose facility they are using.
Other non-residents may be issued a library card based on reciprocal fees charged by the library located within their area of residence.
Materials are checked out for specific loan periods and may be returned to any library within the partnered systems. Most Library materials may be renewed for an additional loan period if not reserved for another patron.
Materials not returned by the due date are subject to a fine charge of fifteen (15) cents per day per item and one (1) dollar per day for e-readers. The maximum fine for overdue materials is ten (10) dollars per item and five (5) dollars per magazine. A five (5) dollar fine will be charged if an item marked “do not return in book drop” is returned in the book drop.
Items not available in the BPLS, CCPL or LPL collections may be available through interlibrary loan from another library. Applicable postage or borrower’s fees will be charged to the patron and must be paid when the patron picks up the book. Fines for interlibrary loan items are one (1) dollar per day per item, with maximum fine of forty (40) dollars.
Records of patrons, who owe twenty-five (25) dollars or more in fines and/or have received a second overdue notice, may be sent to the Virginia State Tax Set-Off Debt program for collection through state tax refunds or lottery winnings. Library Administration may opt instead to refer patrons whose fines have reached the above amount to a collection agency.
Library patrons will temporarily lose their borrowing privileges if a second notice for overdue materials has been issued or if an overdue fine or damage fee of at least five (5) dollars has accumulated. If a library patron under the age of 18 temporarily loses their borrowing privileges as a result of overdue materials or accumulated fines in excess of five (5) dollars, the responsible party who signed the registration card on behalf of the minor will also lose their borrowing privileges. Borrowing privileges will be restored when materials are returned and/or fines and fees paid.
All library users
To provide the citizens of Bedford County with educational, recreational, and informational materials.
- Residents of Bedford County may obtain a library card by presenting identification that lists their current address.
- By applying for and accepting a BPLS library card, the patron agrees to comply with the rules of the Library and to pay applicable fines and/or fees that may be incurred for overdue penalties and damages or losses of library materials.
- By applying for and accepting a library card for persons under 18 years of age, a parent or guardian accepts responsibility for the minor’s use of the library and agrees to pay fines and/or fees incurred for misuse of library materials.
- Library cards are issued for two (2) years and must be renewed.
- Library cards may be denied those patrons with a past record of abuse of library privileges.
- Lost library cards should be reported immediately.
- BPLS has a reciprocal agreement with Campbell County and Lynchburg City that their citizens with either a Campbell or Lynchburg Public Library ‘in good standing” may checkout materials (with some minor exceptions) and use public computers in each others’ facilities. They may also place holds on each other’s materials, with some exceptions.
- Other non-residents will be issued library cards based on reciprocal fees charged by the library located within their area of residence. Residency will be verified by Driver’s License and other established means of address verification.
- General circulating material may be checked out for four (4) weeks and one (1) four (4) week renewal.
- New Books may be checked out for two (2) weeks and one two (2) week renewal.
- E-readers may be checked out for two (2) weeks and one (1) two (2) week renewal. Due to limited quantity, e-readers are limited to one (1) per BPLS adult patron.
- Videos and DVD’s may be checked out for fourteen (14) days and one (1) fourteen (14) day renewal. Due to limited quantity, DVD formatted materials are limited to six (6) per patron.
- Current issues of periodicals do not circulate until the next issue is available to the public. Periodicals, other than the current issue, may be checked out for four (4) weeks.
- Books in high demand at a specific time, such as seasonal, holiday, or those in demand for school projects, may be subject to limitations on loan period, number borrowed and renewals.
- Materials designated REFERENCE and NON-CIRCULATING may not be taken from the library.
- Materials may be renewed at any library location in person, by telephone or through the library’s online catalog.
- NO HOLD designated items may not be renewed.
- Any circulating item listed in the library system catalog may be placed on hold with the exception of NO HOLD designated materials.
- ON ORDER materials may be placed on hold.
- To place an item on hold by phone, the patron must have a valid library card and must give full name, address, and phone number.
- The patron will be notified when the item is available for pickup.
- Patrons may place only one hold per title. Exceptions may be made for teachers requesting multiple copies for educational purposes.
- Patrons who do not pick up materials being held for them or who do not notify the library that they no longer need held materials may lose the privilege of placing holds.
- Patrons caught intentionally trying to remove library materials from the building without first checking them out will be asked to give their name, address, phone number and proof of identification. (Benefit of the doubt is given to patrons who may have mixed items with other items properly checked out and who stop immediately upon being checked.) The information will be entered into the patron’s record for future referral in the event a second unauthorized attempt to remove materials is made. If the patron refuses to comply, the police will be called, and the patron will be asked to remain in the building until they arrive.
- In the event of a second attempt to intentionally remove library materials from the building without first checking them out, the police will be called immediately and the patron will be asked to remain in the building until they arrive.
- Patrons who indicate that there is an error relating to materials charged to their card may declare the materials “claims not checked out” or “claims returned.” Library staff will make every effort to follow-up in locating the material. If the materials are not located, staff will check in as “claims not checked out” or “claims returned”. No more than one incident of a declaration of error may be current on a patron’s record. Department/Library managers will determine when an error has been resolved and whether the claim should be removed from the patron’s record.
- Patrons will be charged the price listed in the item record for materials that are lost or damaged beyond repair for library use.
Intentionally trying to remove library materials from the building is defined as concealing materials under clothing, in pockets, brief cases, purses or bags, or defacing materials in an attempt to remove them from the library.
Previous revision, 8/13 and 1/15. Revised and approved by the Bedford Public Library System Board of Trustees on October 6, 2015.
Collection Development Policy
The Collection Development Policy is a 28 page document listing the guiding principles for purchasing materials and accepting donations to the BPLS library collection. Click here to open a PDF of the policy. If you are unable to open this link, please come to any library location and we will be happy to assist you in reviewing the policy.